{"id":3682,"date":"2022-06-03T23:59:42","date_gmt":"2022-06-03T18:29:42","guid":{"rendered":"https:\/\/docs.kore.ai\/smartassist\/?p=3682"},"modified":"2022-06-03T23:59:42","modified_gmt":"2022-06-03T18:29:42","slug":"standard-responses","status":"publish","type":"post","link":"https:\/\/multisite.korebots.com\/multisite-2\/standard-responses\/","title":{"rendered":"Standard Responses"},"content":{"rendered":"<section class=\"l-section wpb_row height_auto\"><div class=\"l-section-h i-cf\"><div class=\"g-cols vc_row via_grid cols_1 laptops-cols_inherit tablets-cols_inherit mobiles-cols_1 valign_top type_default stacking_default\"><div class=\"wpb_column vc_column_container\"><div class=\"vc_column-inner\"><div class=\"w-separator size_medium\"><\/div><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><p><strong>Standard responses <\/strong>define how a digital agent responds to customers during standard interactions. Agents need to be mapped to a<em> Response Group<\/em> to automate the standard responses.<\/p>\n<\/div><\/div><div class=\"w-separator size_medium\"><\/div><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><h2><span class=\"ez-toc-section\" id=\"Response_Groups\"><\/span>Response Groups<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A <strong>Response Group <\/strong>is a collection of agent responses for standard or custom email and chat that are configured to automate welcome messages, salutations, notifications, and more based on previous positive customer experiences.<\/p>\n<\/div><\/div><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><h3><span class=\"ez-toc-section\" id=\"Create_a_Response_Group\"><\/span>Create a Response Group<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>To create a <strong>Response Group<\/strong>, follow these steps:<\/p>\n<ol>\n<li>Go to <strong>System Setup &gt; Standard Responses<\/strong>.<\/li>\n<li>In the <strong>Standard Responses<\/strong> panel, click <strong>+ Response Group<\/strong>.<br \/>\n<a ref=\"magnificPopup\" href=\"https:\/\/docs.kore.ai\/smartassist\/wp-content\/uploads\/sites\/3\/2022\/06\/standard-responses.png\"><br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5128\" src=\"https:\/\/docs.kore.ai\/smartassist\/wp-content\/uploads\/sites\/3\/2022\/06\/standard-responses.png\" alt=\"\" width=\"710\" height=\"283\" \/><\/a><\/li>\n<li>In the <strong>Add New Response Group<\/strong> panel, provide the following details:<\/li>\n<\/ol>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li><strong>Group Name<\/strong> \u2013 The name of your <strong>response group<\/strong>. For example, Greetings, Sales Responses, etc.<\/li>\n<li><strong>Shortcut Command<\/strong> \u2013 The <em>shortcut command<\/em> you can use for the response group name. The command format is <strong>\/commandword<\/strong>. For example, for the technical support group, use the command text as <em>\/techsup<\/em>.<\/li>\n<li><strong>Description <\/strong>\u2013 A brief description on the response group to include its purpose, usage, etc.<\/li>\n<li><strong>Skill Match<\/strong> &#8211; By default, <strong>skill match<\/strong> is disabled. If you Enable this option, all the responses in this group will be mapped to agent skills matching the designated or selected skills.<br \/>\n<a ref=\"magnificPopup\" href=\"https:\/\/docs.kore.ai\/smartassist\/wp-content\/uploads\/sites\/3\/2022\/06\/skill-match-1.png\"><br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5131\" src=\"https:\/\/docs.kore.ai\/smartassist\/wp-content\/uploads\/sites\/3\/2022\/06\/skill-match-1.png\" alt=\"\" width=\"639\" height=\"155\" \/><\/a><\/li>\n<li>Configure the <strong>OR<\/strong>\/<strong>AND<\/strong> conditional logic by toggling between the tabs as shown below.<br \/>\n<a ref=\"magnificPopup\" href=\"https:\/\/docs.kore.ai\/smartassist\/wp-content\/uploads\/sites\/3\/2022\/06\/and-or-1.png\"><br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5134\" src=\"https:\/\/docs.kore.ai\/smartassist\/wp-content\/uploads\/sites\/3\/2022\/06\/and-or-1.png\" alt=\"\" width=\"615\" height=\"96\" \/><\/a><\/li>\n<li>Based on this selection, the <strong>skill match<\/strong> is done for the <strong>Skill Group<\/strong> and <strong>Skill<\/strong> details you provide.\n<ul>\n<li>To add a new row to the existing <em>Skill Match (OR)<\/em> condition, click the <strong>+Add<\/strong> button.<\/li>\n<li>To delete a row for the <em>OR condition<\/em>, click the <strong>delete<\/strong> icon.<\/li>\n<li>To configure the <em>AND condition<\/em>, click the <strong>+ Add<\/strong> button at the bottom of the <em>OR<\/em> section.<br \/>\n<a ref=\"magnificPopup\" href=\"https:\/\/docs.kore.ai\/smartassist\/wp-content\/uploads\/sites\/3\/2022\/06\/add-condition-1.png\"><br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5137\" src=\"https:\/\/docs.kore.ai\/smartassist\/wp-content\/uploads\/sites\/3\/2022\/06\/add-condition-1.png\" alt=\"\" width=\"788\" height=\"194\" \/><\/a><\/li>\n<li>An example of this configuration is given below.<br \/>\n<a ref=\"magnificPopup\" href=\"https:\/\/docs.kore.ai\/smartassist\/wp-content\/uploads\/sites\/3\/2022\/06\/example-config-1.png\"><br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5140\" src=\"https:\/\/docs.kore.ai\/smartassist\/wp-content\/uploads\/sites\/3\/2022\/06\/example-config-1.png\" alt=\"\" width=\"579\" height=\"342\" \/><\/a><\/li>\n<li>Based on the above configuration, all responses in this group will appear only to agents with the selected skills that match the customer segment <em>Diamond<\/em> OR <em>Platinum<\/em> AND if <strong>Loans type<\/strong> is <em>Personal Loans<\/em>, AND <strong>Transitions type<\/strong> is <em>Dispute Transitions<\/em>.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Agent Group Match <\/strong>&#8211; This option is disabled by default. When enabled, all the responses in this group appear only to the member agents.\u00a0The <b>agent group match<\/b> property at each skill level will not be available.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div><\/div><div class=\"w-separator size_medium\"><\/div><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><h3><span class=\"ez-toc-section\" id=\"Edit_a_Response_Group\"><\/span>Edit a Response Group<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>To update an existing response group, follow these steps:<\/p>\n<p>1. Under<strong>\u00a0Standard Responses<\/strong>,\u00a0 click the desired <em>standard\/custom<\/em> <em>response group name<\/em>.<\/p>\n<p>This displays a detailed view of the response group.<\/p>\n<p>2. Click the <strong>edit<\/strong> icon next to the group name.<\/p>\n<p><a ref=\"magnificPopup\" href=\"https:\/\/docs.kore.ai\/smartassist\/wp-content\/uploads\/sites\/3\/2022\/06\/edit-respgrp-1.png\"><br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-5147\" src=\"https:\/\/docs.kore.ai\/smartassist\/wp-content\/uploads\/sites\/3\/2022\/06\/edit-respgrp-1.png\" alt=\"\" width=\"713\" height=\"228\" \/><\/a><\/p>\n<p>3. In the <strong>Edit Response Group<\/strong> panel, make the necessary changes and click <strong>Save<\/strong>.<\/p>\n<\/div><\/div><div class=\"w-separator size_medium\"><\/div><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><h3><span class=\"ez-toc-section\" id=\"Delete_a_Response_Group\"><\/span>Delete a Response Group<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>To delete a response group, follow these steps:<\/p>\n<p>1. Under<strong>\u00a0Standard Responses<\/strong>,\u00a0 click the desired <em>standard\/custom<\/em> <em>response group name<\/em>.<\/p>\n<p>2. In the detailed view panel, click the <strong>edit <\/strong>icon next to the group name.<\/p>\n<p>3. In the <strong>Edit Response Group<\/strong> panel, click the <strong>Delete Response Group\u00a0<\/strong>icon.<\/p>\n<p>4. Click <strong>Delete<\/strong> on the delete confirmation dialog.<\/p>\n<p><strong><em>Note:<\/em><\/strong><em> The agent cannot access and configure the deleted response group.<\/em><\/p>\n<\/div><\/div><div class=\"w-separator size_medium\"><\/div><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><h2><span class=\"ez-toc-section\" id=\"Response_Management\"><\/span>Response Management<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<\/div><\/div><div class=\"w-separator size_medium\"><\/div><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><h3><span class=\"ez-toc-section\" id=\"Create_a_Response\"><\/span>Create a Response<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>To create a new response within a response group, follow these steps:<\/p>\n<p>1. Under<strong>\u00a0Standard Responses<\/strong>,\u00a0 click the desired <em>standard\/custom<\/em> response group entry in the list to view the mapped responses.<\/p>\n<p>2. Click <strong>+ New Response<\/strong>.<\/p>\n<p><a ref=\"magnificPopup\" href=\"https:\/\/docs.kore.ai\/smartassist\/wp-content\/uploads\/sites\/3\/2022\/06\/new-resp.png\"><br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5155\" src=\"https:\/\/docs.kore.ai\/smartassist\/wp-content\/uploads\/sites\/3\/2022\/06\/new-resp.png\" alt=\"\" width=\"672\" height=\"292\" \/><\/a><\/p>\n<p>3. In the <strong>Add New Response<\/strong> panel, set the title (name) and the auto-expire values.<\/p>\n<ul>\n<li><strong>Title<\/strong>: The name to identify the response.<\/li>\n<li><strong>Auto Expire<\/strong>: Select<strong> Never<\/strong> if you don&#8217;t want the response to expire. Otherwise, select <strong>Custom Date<\/strong> to set the end date and time from the calendar when the response automatically stops appearing.<\/li>\n<\/ul>\n<p>4. Set the following options under <strong>Chat Response<\/strong> and <strong>Email Response<\/strong>:<\/p>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li><strong>Response shown to agents <\/strong>:To set the response message for agents, enter the placeholder text,\u00a0select the value for <strong>Variables<\/strong> from the list to auto-insert into the message (optional),\u00a0 and click <strong>Done<\/strong>.<a ref=\"magnificPopup\" href=\"https:\/\/docs.kore.ai\/smartassist\/wp-content\/uploads\/sites\/3\/2022\/06\/response-to-agent.png\"><br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5159\" src=\"https:\/\/docs.kore.ai\/smartassist\/wp-content\/uploads\/sites\/3\/2022\/06\/response-to-agent.png\" alt=\"\" width=\"584\" height=\"284\" \/><\/a><\/li>\n<li><strong>Skill Match<\/strong>: The agent skill match configured for the response group applies here.<\/li>\n<li><strong>Agent Group Match<\/strong>: The agent group match configured for the response group applies here.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div><\/div><div class=\"w-message color_blue\"><div class=\"w-message-body\"><p><b>Note<\/b>: When Skill match and Agent Group match have been enabled at the group level, they&#8217;re disabled for each skill.<\/p>\n<\/div><\/div><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><\/li>\n<\/ul>\n<p>5. Click <b>Create<\/b>.<\/p>\n<\/div><\/div><div class=\"w-separator size_medium\"><\/div><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><h3><span class=\"ez-toc-section\" id=\"Edit_a_Response\"><\/span>Edit a Response<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>To edit the details of an existing response, follow these steps:<\/p>\n<p>1. Under<strong>\u00a0Standard Responses<\/strong>,\u00a0 click the desired <em>standard\/custom<\/em> <em>response group name<\/em>.<\/p>\n<p>2. See the steps for <a href=\"https:\/\/docs.kore.ai\/smartassist\/configuration\/standard-responses\/standard-responses\/#Edit_a_Response_Group\">Edit a Response Group<\/a> and repeat for a response.<\/p>\n<\/div><\/div><div class=\"w-separator size_medium\"><\/div><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><h3><span class=\"ez-toc-section\" id=\"Delete_a_Response\"><\/span>Delete a Response<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>To delete a response, follow these steps:<\/p>\n<p>1. Under<strong>\u00a0Standard Responses<\/strong>,\u00a0 click the desired <em>standard\/custom<\/em> <em>response group name.<\/em><\/p>\n<p>This displays an expanded view of the responses mapped to the group.<\/p>\n<p>2. See the steps for <a href=\"https:\/\/docs.kore.ai\/smartassist\/configuration\/standard-responses\/standard-responses\/#Delete_a_Response_Group\">Delete a Response Group<\/a> and repeat for a response.<\/p>\n<\/div><\/div><div class=\"w-separator size_medium\"><\/div><\/div><\/div><\/div><\/div><\/section><section class=\"l-section wpb_row height_auto\"><div class=\"l-section-h i-cf\"><div class=\"g-cols vc_row via_grid cols_1 laptops-cols_inherit tablets-cols_inherit mobiles-cols_1 valign_top type_default stacking_default\"><div class=\"wpb_column vc_column_container\"><div class=\"vc_column-inner\"><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><\/div><\/div><\/div><\/div><\/div><\/div><\/section><section class=\"l-section wpb_row height_auto\"><div class=\"l-section-h i-cf\"><div class=\"g-cols vc_row via_grid cols_custom laptops-cols_inherit tablets-cols_inherit mobiles-cols_1 valign_top type_default stacking_default\"><\/div><\/div><\/section><div class=\"wpb_column vc_column_container\"><div class=\"vc_column-inner\"><\/div><\/div><div class=\"wpb_text_column\"><div class=\"wpb_wrapper\"><\/div><\/div>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>&nbsp;<\/p>\n","protected":false},"author":23,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[27,26],"tags":[],"jetpack_featured_media_url":"","_links":{"self":[{"href":"https:\/\/multisite.korebots.com\/multisite-2\/wp-json\/wp\/v2\/posts\/3682"}],"collection":[{"href":"https:\/\/multisite.korebots.com\/multisite-2\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/multisite.korebots.com\/multisite-2\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/multisite.korebots.com\/multisite-2\/wp-json\/wp\/v2\/users\/23"}],"replies":[{"embeddable":true,"href":"https:\/\/multisite.korebots.com\/multisite-2\/wp-json\/wp\/v2\/comments?post=3682"}],"version-history":[{"count":0,"href":"https:\/\/multisite.korebots.com\/multisite-2\/wp-json\/wp\/v2\/posts\/3682\/revisions"}],"wp:attachment":[{"href":"https:\/\/multisite.korebots.com\/multisite-2\/wp-json\/wp\/v2\/media?parent=3682"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/multisite.korebots.com\/multisite-2\/wp-json\/wp\/v2\/categories?post=3682"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/multisite.korebots.com\/multisite-2\/wp-json\/wp\/v2\/tags?post=3682"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}